Document: TV-DOC-PB2026 | Classification: Commercial Subcontractor Preconstruction | Revision: v4.2
Complete prior to sealing and transmitting final lump-sum or unit-price proposal to GC estimating desk.
Ensure these 7 protective riders are attached to every master subcontract agreement before signing.
Subcontractor shall give written notice of unforeseen site conditions or design discrepancies within 72 hours of discovery. Failure of GC to respond within 5 calendar days constitutes approval of T&M status.
Strike all "pay-if-paid" condition-precedent language. Convert to standard "pay-when-paid" requiring full release of approved progress funds within 30 calendar days of AIA G702 pay application submission.
If published Producer Price Index (PPI) for copper, steel, or roofing insulation increases by more than 5% between bid submission and PO commitment, contract price adjusts dollar-for-dollar upon invoice presentation.
Field personnel are strictly prohibited from performing scope modifications without a countersigned Written Work Authorization (WWA) or executed Change Order signed by GC Project Manager.
Mutual waiver of all indirect, special, or consequential damages, including loss of financing, rental income, or reputation claims resulting from project schedule delays beyond trade contractor control.
Retainage is capped at 5% and reduces to 2.5% at 50% completion of trade scope, with final retainage payable 30 days after trade substantial completion regardless of whole-building closeout.
The standard 1-year trade warranty commences on the date the Architect/Superintendent signs off on Subcontractor's trade substantial completion or beneficial occupancy, not the final owner punchlist 8 months later.
Your daily jobsite ledger is your #1 legal shield against backcharges and delay claims. Record these 5 items every single day:
Pre-formatted 8.5x11 daily service ledgers for HVAC, Roofing, Electrical, Plumbing, and Superintendents.